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Oracle Financials Cloud: Payables 2024 Implementation Professional Sample Questions (Q12-Q17):

NEW QUESTION # 12
You participated as a functional consultant in the implementation of Oracle Procurement as well as Payables for customer ABC Consulting. A Payables Analyst has logged a ticket stating that the "Create Supplier" task is not showing up in the Supplier work are a. You checked the related settings and found that the Payables Analyst user account has been defined as a Procurement Agent.
Why was the Payables Analyst NOT able to see the "Create Supplier" task in the Supplier work area?

A. The analyst was not given the Procurement Administrator role.
B. The analyst was not given the Supplier Manager role.
C. The analyst was not given the Supplier Administrator role.
D. The analyst was not given the Procurement Requester role.

Answer: B

Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Fusion Applications, access to specific tasks and functionalities is governed by the roles assigned to a user. The "Create Supplier" task within the Supplier work area is a critical function that allows authorized users to add new suppliers to the system. To access this task, a user must possess the appropriate roles that grant the necessary permissions.
A . The analyst was not given the Procurement Administrator role.
The Procurement Administrator role encompasses a broad range of procurement-related activities, including configuration and oversight functions. However, the ability to create suppliers is not inherently included within this role's permissions. Therefore, assigning the Procurement Administrator role alone would not grant access to the "Create Supplier" task.
B . The analyst was not given the Supplier Manager role.
The Supplier Manager role is specifically designed to manage supplier-related activities, including the creation and maintenance of supplier records. Assigning this role to a user provides them with the necessary permissions to access the "Create Supplier" task within the Supplier work area. In the scenario described, the absence of the Supplier Manager role is the reason the Payables Analyst cannot see the "Create Supplier" task. This is corroborated by Oracle's documentation, which states that users require the Supplier Manager role to create suppliers.
support.oracle.com
C . The analyst was not given the Supplier Administrator role.
While the Supplier Administrator role grants access to certain supplier-related functions, it does not include the permissions necessary to create new suppliers. Users with only the Supplier Administrator role may have visibility into supplier information but lack the capability to add new supplier records. Therefore, the absence of this role is not the cause of the issue.
D . The analyst was not given the Procurement Requester role.
The Procurement Requester role is intended for users who initiate purchase requisitions and related procurement activities. This role does not encompass supplier creation capabilities. Assigning the Procurement Requester role would not grant access to the "Create Supplier" task, and its absence is not related to the issue at hand.
In summary, to enable the Payables Analyst to access the "Create Supplier" task, the Supplier Manager role must be assigned to their user account. This role provides the necessary permissions to create and manage supplier records within the Oracle Fusion Applications.

NEW QUESTION # 13
Which three options are available to filter data when you submit the Prepare Payables to Ledger Reconciliation Report?

A. Business Unit
B. Primary Ledger
C. Accounting Period
D. Natural Account
E. Balancing Segment Value
F. Supplier

Answer: A,C,E

Explanation:
Comprehensive and Detailed In-Depth Explanation:
The Prepare Payables to General Ledger Reconciliation process in Oracle Financials Cloud is essential for ensuring that your payables and general ledger data are aligned. When submitting this process, you have several parameters available to filter and select the specific data you need for reconciliation. The key parameters include:
* Business Unit (Option A):
* Purpose: Allows you to reconcile data for a specific business unit within your organization. This is particularly useful if your enterprise structure includes multiple business units and you need to focus on one at a time.
Reference: Prepare Payables to General Ledger Reconciliation
Accounting Period (Option B):
Purpose: Enables you to select the accounting period (either open or closed) for which you want to prepare the reconciliation data. This ensures that the report focuses on the transactions relevant to the specified time frame.
Reference: Prepare Payables to General Ledger Reconciliation
Balancing Segment Value (Option C):
Purpose: Allows you to filter the data by specific balancing segment values, which correspond to entities like companies or divisions within your chart of accounts. This is useful for reconciling data at a more granular level.
Reference: Prepare Payables to General Ledger Reconciliation
While options D (Supplier), E (Primary Ledger), and F (Natural Account) are important attributes within the payables and general ledger modules, they are not listed as direct filter parameters for the Prepare Payables to General Ledger Reconciliation process. Therefore, the correct answers are A. Business Unit, B.
Accounting Period, and C. Balancing Segment Value.

NEW QUESTION # 14
Previously, cash advances were applied automatically to expenses when the auditor ran the expense reimbursement process. Now, Oracle Expenses allows employees to have the ability to manually apply their cash advances to the relevant expense report. As an Application Implementation Consultant, you advise your client to enable this feature and allow employees to perform manual application of cash advances to their expense reports for the US Business Unit.
Which statement is NOT true about this feature?

A. If approvers or auditors reject expense reports, the cash advances that are applied to the reports are automatically removed and returned to the employee's available cash advances.
B. Unused cash advance amounts are applied to the next expense report or refunded to the company by the employee.
C. Auditors can make changes to cash advances that are applied to an expense report.
D. Employees need to include a justification if they don't apply an available cash advance when submitting an expense report.

Answer: C

NEW QUESTION # 15
While processing an expense report, the system placed a payment hold on the expense report. What are the two ways to release payment holds?

A. The employee's supervisor can manually release the hold from the notification.
B. Payables Manager can release payment holds in Payables.
C. The expense auditor can manually release the payment hold in a discretionary manner.
D. Expenses automatically releases holds when receipts are received or waived.
E. The employee can manually release the hold from the notification.

Answer: C,D

Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, when an expense report is placed on payment hold, there are specific methods to release these holds:
* Manual Release by the Expense Auditor (Option A):
* Process:
* The expense auditor navigates to the Audit Expense Report page.
* From the Actions menu in the header, selects Release Hold.
* Outcome: This action releases the payment hold on the entire expense report, changing its status to Pending Payment.
Reference: Audit Actions
Automatic Release by the System (Option C):
Process:
The system monitors the status of required receipts for the expense report.
If receipts are received or waived, the system automatically releases the payment hold.
Outcome: The expense report progresses to the next stage in the payment process without manual intervention.
Reference: Expense Report Payment Hold Rules
Clarifications on Other Options:
Option B: The employee cannot manually release a payment hold from the notification. This responsibility lies with the expense auditor or the system based on receipt status.
Option D: The employee's supervisor does not have the authority to release payment holds from notifications.
Option E: While the Payables Manager can manage invoice holds in Payables, the release of payment holds on expense reports is specifically handled within the Expenses module by the expense auditor or automatically by the system.
Therefore, the correct methods to release payment holds on expense reports are through manual intervention by the expense auditor or automatic release by the system upon receipt or waiver of required documents.

NEW QUESTION # 16
You have enabled Payment Approval for your Payment Process Requests (PPR). At what stage of the PPR is the payment approval process automatically triggered?

A. Review Installments
B. Review Proposed Payments
C. Build Payments
D. Create Payment Files

Answer: B

Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, the Payment Process Request (PPR) undergoes several stages, each with specific functions and potential user interventions. When Payment Approval is enabled, the system incorporates an approval workflow to ensure that payments are reviewed and authorized before disbursement.
Stages of Payment Process Request:
Installment Selection:
Description: The system selects invoice installments based on predefined criteria such as due dates, payment methods, and supplier information.
User Action: Optional review if the "Review Installments" option is selected.
Document Validation:
Description: Validates the selected installments for completeness and correctness, ensuring all necessary information is present.
User Action: Required if there are validation errors or missing information.
Build Payments:
Description: Groups validated installments into payments based on attributes like payment date, disbursement bank account, and payment method.
User Action: None, this is an automated process.
Review Proposed Payments:
Description: Allows users to review and, if necessary, modify the proposed payments before finalizing them.
User Action: Required if the "Review Proposed Payments" option is selected.
Payment Approval:
Description: If enabled, this stage involves routing the proposed payments to designated approvers for authorization before disbursement.
User Action: Approvers must review and approve or reject the payments.
Create Payment Files:
Description: Generates the necessary payment files for disbursement, such as electronic funds transfer (EFT) files or check print files.
User Action: None, unless issues arise during file creation.
Trigger Point for Payment Approval:
The Payment Approval process is automatically triggered at the Review Proposed Payments stage. At this point, the system pauses to allow approvers to review the proposed payments and make decisions regarding their authorization. This control mechanism ensures that all payments are vetted before funds are disbursed, aligning with organizational policies and financial controls.
According to Oracle's documentation:
"If enabled, the payment process stops at the Review Proposed Payments stage. Approvers can then optionally remove payments directly from a payment process request and approve it." docs.oracle.com Analysis of Options:
A . Review Proposed Payments: Correct. This is the stage where the payment approval process is triggered, allowing approvers to review and authorize payments.
B . Create Payment Files: Incorrect. This stage occurs after payment approval and involves generating the actual payment files for disbursement.
C . Review Installments: Incorrect. This is an earlier stage where selected installments are reviewed before payments are built, but it does not involve the payment approval workflow.
D . Build Payments: Incorrect. This stage involves grouping validated installments into payments and occurs before the Review Proposed Payments stage.
Conclusion:
Enabling Payment Approval in Oracle Financials Cloud introduces a critical control point at the Review Proposed Payments stage of the Payment Process Request. This setup ensures that all proposed payments undergo managerial review and authorization before the creation of payment files and the actual disbursement of funds. Implementing this approval process helps maintain robust financial oversight and compliance within the organization's payment workflows.
Reference:
Oracle Financials Cloud Documentation - How You Set Up Payment Approval
https://docs.oracle.com/en/cloud/saas/financials/24d/faipp/how-you-set-up-payment-approval.html Oracle Financials Cloud Documentation - How You Set Up Payment Approval
https://docs.oracle.com/en/cloud/saas/financials/24d/faipp/how-you-set-up-payment-approval.html

NEW QUESTION # 17
......

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